Ever since the digital workspace was introduced, almost every little thing has shifted to digital. Documents that were paper-based got replaced by digital files, and business productivity software came into place.
That’s not all – digital communication tools got introduced to connect all the employees at a workplace.
Needless to say, the way of storing files also evolved – now, businesses of all kinds use file-sharing platforms and cloud-based storage to store their important files in a secure way. The way of sharing files with others is also way simpler than before.
While sharing files that contain important information, no one wants people other than their intended recipient to have access to them. Unfortunately, this is one of the most common troubles many businesses go through because of a lack of security.
But there’s a way to fix this issue: investing in secure file-sharing tools.
In this article, we’ll discuss the benefits of secure file sharing and the top seven tools that will help you share files securely with zero interruptions.
Benefits of Secure File Sharing
Now that the risks of sharing unsecured files online are clear, let’s take a look at the benefits businesses can attain by making their file sharing secure.
Improved Collaboration Among Teams
Secure file sharing results in enhanced workplace productivity as the employees collaborate without any interference.
A standard file-sharing tool will make sure that all sorts of digital assets uploaded there are in one place so that they are easy to find when needed.
Enhanced Protection of Data
One of the many reasons behind the leakage of invaluable data of businesses is the employee’s lack of understanding of the risks associated with sharing files. As a result, a large number of them engage in behaviors that do not fall under the company’s security controls.
This is regarded as ‘Shadow IT,’ and it occurs when unauthorized applications, services, and systems that do not meet the company’s security standards are used.
A well-made file-sharing tool will provide ultimate protection of data to safeguard companies from getting into unfortunate situations.
Top 7 File-Sharing Tools
File-sharing tools make collaboration, peer-to-peer file sharing, and a lot of other tasks easier for various kinds of organizations across the world. Here are the top seven file-sharing tools that ensure smooth and safe transfers of data.
Distributing any kind of content digitally becomes a fun and hassle-free process with Kytes. This platform’s easy-to-navigate interface, standard features, and security features make it a great pick for educational institutions, medical institutions, and so on.
Users can easily share eBooks, videos, audio files, and any other kind of content using Kytes without worrying about their safety.
Kyte’s DRM protection feature is highly commendable, as it does not allow others to download, print, copy-paste, or share files with others without the sender’s permission.
For highly secured peer-to-peer file sharing, OnionShare is a great open-source tool. Using this tool, you can directly transfer files to a recipient’s device without depending on third-party services.
All you need to get OnionShare working is a stable internet connection, and all the transfers will work flawlessly.
To make sure that the file-sharing activities remain anonymous, OnionShare utilizes the Tor network. That’s not all – users also get an anonymous messaging feature and satisfactory transfer speed while you send files securely.
Wormhole is a great pick for those who don’t want to use peer-to-peer file-sharing tools. It comes with end-to-end encryption and is cloud-based.
Simply put, only you and the recipient can have access to the files you’ve shared using Wormhole – even Wormhole will not have access to the files you share with your recipients. Plus, unlike most other platforms, you will be required to sign up on Wormhole to use it, and you can anonymously share files with recipients.
Keep in mind that the links you share with your recipients will expire automatically after 24 hours. To extend the time of expiration, you will need to tweak the timing. You can also share files securely by creating QR codes on this platform.
Dropbox is among the most widely used tools for file sharing, as it comes with cloud-storage options along with end-to-end encryption. You will not have to worry about your data being stolen once you use Dropbox to store it.
By opting for the premium plan of Dropbox, you will get access to the collaboration features of this file-sharing tool.
A commendable file cloud storage option, Mega is considered a very secure tool for file sharing. One can simply upload any file to their account and share it with others. Secure file sharing, along with collaboration options such as messaging, is also offered by Mega.
To share files, you can either manually add contacts or share your own contact using a QR code so that others can get in touch with you by scanning it.
With Mega, you will always know who has access to your files – you will not have to worry about having your private information leaked to random strangers on the internet.
This tool has similarities with Mega as it also comes with cloud-storage options and end-to-end encryption. However, the only difference is that you have to get a subscription to use its cloud-storage facilities.
The file-sharing option on Tresorit is free, and you can upload files sized up to 5GB to share with recipients online. This file-sharing tool’s additional options for the smooth management of shared links and files make it a very compelling option.
In search of a file-sharing tool that comes with a real-time control option? DocSend might be the one for you! This tool is a blessing for those who want to share files in a secure way and also use unique additional features.
Apart from that, you can update the version of the files you’ve already uploaded in DocSend. You can also integrate DocSend with Outlook and Gmail.
Having a digital workspace is convenient until unfortunate events occur. Make sure that all the information you have online is completely secure and that only the people you share it with have access to it.
Opt for a secure file-sharing tool to safeguard your invaluable data. The options mentioned above are the most favored ones among users – pick the one that ticks all the boxes for you and start uploading and sharing files with utmost security.