The COVID-19 pandemic offset a major talent crisis worldwide with many people shifting careers and organizations witnessing upheavals in their working practices. With human movement restricted due to the lockdowns people shifted to working from home, and the recruitment process too shifted online. As employees slowly return to the offices in 2022, remote working and hiring are fast becoming the new normal. However, recruiting and retaining new hires online has its share of problems. For one, you need to integrate them with the organizational culture, and two, train them in their new job and responsibilities, and their function within their respective departments and teams.
It goes without saying that an employee onboarding process is crucial to the success of any organization. Apart from initiating the new hires to the culture, there are also the associated issues of payrolls, taxes, benefits, and several other areas that require smooth functioning.
If done correctly, effective employee onboarding will contribute to the financial health of the organization while also acclimatizing the new employees to their new roles. They will become productive much quicker and adjust well to the organization’s culture. Finding new hires is an expensive and time-consuming process and you would waste both time and money if the onboarding process is ineffective and the new hires are disenchanted with the company or their roles.
Whether you are training in-house or online, effective HR onboarding solutions are the perfect answer to all your onboarding problems.
Here, in this article, we look at the top 5 reasons for implementing an HR boarding solution to hire and initiate your new employees into the organization.
5 reasons for implementing an HR boarding solution to hire are as follows:
- Paperless service:
There are two aspects to the paperless service of an HR onboarding solution. First, in an increasingly environment-conscious world, the service is a way for the organization to build its brand and carbon credits. An HR onboarding solution allows you to maintain all your records online, which means that you don’t have to print and store thousands of papers and forms. Besides, the online onboarding software such as Kytes allows you to organize and optimize essential information, making it easy for both employees and HR professionals to retrieve and access data, anywhere and anytime.
- More accountability:
Paper-based onboarding is difficult to monitor. Consequently, the onboarding process takes longer than stipulated, thus, hampering productivity. Also, the new hires fail to fully understand their role and how the enterprise operates due to gaps in communication. The success of any onboarding depends on how smoothly it is conducted and within the stipulated time. The employees too are able to make the most of their onboarding experience. With its tracking and monitoring tools, Kytes helps you and the employees to keep track of their progress.
- Promote an online culture:
With the evolution of new technology, most organizations had already begun to digitalize their assets and operations. This trend picked up pace driven by the COVID 19 pandemic. However, if a company follows paper-based onboarding practices, the new hires may find it difficult to later transition to the digital methods. Also, the traditional methods may not bode well with the more tech-savvy generation that is accustomed to online practices. With an HR onboarding software like Kytes, employees start with online systems, approve and sign forms online, and access both personal and professional information from anywhere. So right from the beginning, they get accustomed to the fact that they would have to conduct most of their activities in the online environment.
- Access to employee information:
The HR onboarding solution can be used by both the employer and the employee. Both parties have access to the necessary information and training material. Employees can log in to the system and access the course material, handbooks, contracts, and all workplace-related material. The employers, on the other hand, have to complete a lot of paperwork quickly to ensure that the new employees get paid as scheduled. With the onboarding software, you can input the payroll information in your own time and integrate it with the payroll software. This helps to keep all processes smooth and error-free.
- Create safe channels for information sharing:
HR onboarding solutions also provide safe channels for information sharing. For instance, even before the formal onboarding process begins you can engage with the new hires, share information about the company culture, and set the ground for the right alignment. You can also share employment contracts and drafts securely with the new joiner. Besides, you can also send updates on changes or even run events by engaging with industry leaders. The more engaged the employee, the more would be their association with the company.
It can be overwhelming getting new employees on board. This is where Kytes can help with its cutting-edge tools, features, and capabilities. First, you can create an onboarding schedule tailored to each role – this is extremely important even though some aspects of the onboarding will remain common to all. To illustrate with an example, all employees would need to know about the harassment policy; however, managers would require detailed training on its implementation.
Kytes is a trusting onboarding solution from Hurix Digital with a wealth of experience in eLearning and corporate training solutions. With Kytes, you don’t have to wait to begin orientation when the employee joins; rather you can engage with them from the moment you confirm them onboard. You can start by sharing insights or organizing seminars to prepare them for alignment. The software offers 16 plus formats to share content and thus cater to each and every type of reader. You can store all your training material in one place and provide login credentials to the employees to access the material. The benefit of this is that you don’t have to share the content via attachments and links via email. Kytes also offers tools to digitally track employee progress using actionable analytics to ensure compliance. Besides, you can update employees on the latest information and even hold events with industry leaders.To implement Kytes as your HR onboarding solutions as your partner, you would not require a massive overhaul of your system. Contact us to discuss your needs and we would be happy to provide a free demo of how the software solution works and the benefits that you can reap from its cutting-edge features and capabilities.